Photography Terms & Conditions

1. Fees

In consideration for the photography services provided by PHOTOGRAPHER, CLIENT agrees to pay the full sum of the agreed upon price for the photographic services. PHOTOGRAPHER agrees to not advertise availability of this same time slot to any other potential clients.

The balance of the payment for photography services must be paid in full no later than 24 hours after the SHOOT or FULL payment can be made at the SHOOT.

 

2. Work Product

PHOTOGRAPHER will deliver proofs of photos to CLIENT no more than thirty days (30 days) after the date of the SHOOT.  CLIENT understands and agrees that proofs are the exclusive property of PHOTOGRAPHER and CLIENT has no right to these photos except for a license to review them and print the photos. No RAW or UNEDITED photos will be provided to the CLIENT.

3. Duty of Client

CLIENT will obtain all permissions necessary for PHOTOGRAPHER to photograph at the SHOOT.  PHOTOGRAPHER has no duty to obtain permission of reception centers, churches, buildings, properties, or other locations to operate thereon. CLIENT understands and agrees that any failure to obtain these permissions resulting in fines to photographer, or which prevent photographer from photographing the event(s) is not the fault, liability, or responsibility of photographer.

PHOTOGRAPHER agrees to offer only print releases of the photos to CLIENT from the SHOOT.  All photos delivered to CLIENT are released for CLIENT’S personal use and printing only.  Photos from the SHOOT to be delivered to the client through an online gallery.

Are any printed photos to be included in the price for photography services? NO, ALL PRINTED PHOTO PRODUCTS MUST BE PURCHASED SEPARATELY by the CLIENT through third-party preferred vendor.

4. Indemnification:

4.1 - PHOTOGRAPHER and CLIENT agree that PHOTOGRAPHER is under no obligation to capture any specific moment or pose or person(s) during the SHOOT.  For example purposes, the PHOTOGRAPHER has no liability for failing to capture the bride throwing the bouquet or any like scenario.  CLIENT is encouraged to provide a suggested photo list to PHOTOGRAPHER no less than 48 hours prior to the SHOOT to include photos that CLIENT would like PHOTOGRAPHER to shoot, but PHOTOGRAPHER has no liability for capturing any of the photos on the list.

4.2 - If PHOTOGRAPHER is unable to perform the services in this contract due to any cause outside its control, such as fire, flood, casualty, act of God or terrorism, illness, or any other reasonable cause outside the photographer’s control or expectation, client agrees to indemnify photographer for any loss damage or liability; however, PHOTOGRAPHER will return all payments made by CLIENT to PHOTOGRAPHER in relation to this SHOOT. 

4.3 - CLIENT agrees to indemnify and hold harmless PHOTOGRAPHER for any liability, damage, or loss related to technological failure.  Cameras, hard drives, and memory cards are subject to technical failure.  PHOTOGRAPHER will take reasonable steps to prevent data loss, but is not liable for loss of data due to technical failure.  

4.4 - CLIENT understands and agrees that PHOTOGRAPHER is required to retain copies of the photos that were presented to the CLIENT from the SHOOT for 60 days after the SHOOT.  After this period has expired, PHOTOGRAPHER has no duty to retain copies of files or photos from the event. RAW images are never given to the CLIENT. It is the responsibility of CLIENT to purchase, store, and backup photos after the 60-day period.  This clause is subject to the limitations in Section 4.3 of this Contract.

4.5 – CLIENT understands and agrees that PHOTOGRAPHER may have cords, light stands, and other gear at the location.  CLIENT will hold PHOTOGRAPHER harmless for any damage, personal injury, or loss caused by tripping over or otherwise being injured from this equipment.  CLIENT further agrees to hold PHOTOGRAPHER harmless for any personal injury which may occur as the CLIENT poses or works with PHOTOGRAPHER.

4.6 – CLIENT agrees and understands that the quality of a photograph is entirely subjective.  PHOTOGRAPHER will strive to present photos in a workmanlike manner but is not required to cater to specific aesthetic preferences of CLIENT.  CLIENT understands and agrees that CLIENT is responsible for determining if a pose or location is safe.

4.7 – CLIENT agrees and understands that PHOTOGRAPHER may perform digital retouching of photos, including blemish removal, creative effects, teeth whitening, and other digital image edits.  CLIENT agrees to hold PHOTOGRAPHER harmless for any edits which may be viewed as defamatory or demeaning.

5.  Model Release

CLIENT grants permission to PHOTOGRAPHER and its assigns, licensees, and sublicensees, permission to use CLIENT’S image or likeness in any and all forms of media for commercial purposes, advertising, trade, personal use, or any and all other uses.  Therefore, PHOTOGRAPHER may use CLIENT’S likeness and image(s) on PHOTOGRAPHER’S website or other advertising, including social media.  PHOTOGRAPHER may sell photos containing CLIENT’S likeness to third parties.    

6.  Exclusive Photographer

CLIENT agrees and understands that no other party other than PHOTOGRAPHER may take pictures of any poses, lighting situations, or setups made by the photographer.  This slows down the photographer’s work and violates the photographer’s right to take pictures of the event.  CLIENT agrees to take responsibility for insisting that no person(s) get in the way of the PHOTOGRAPHER or take pictures in these situations.

7. Arbitration:

Any dispute arising under or in any way related to this agreement shall be submitted to binding arbitration by the American Arbitration Association in accordance with the Association’s commercial rules then in effect. The arbitration shall be conducted in the state of Virginia. The arbitration shall be binding on the parties.

8. Assignability and Parties of Interest:

CLIENT agrees and understands that, unless otherwise specified in this Contract, CLIENT is not contracting for a personal service that will be performed by any specific photographer.  PHOTOGRAPHER may sub-contract or assign this contract to any second-shooter, PHOTOGRAPHER may assign any photographers associated with the PHOTOGRAPHY COMPANY to perform its duties under this contract.  All photographers must be capable and competent to perform the services in a workmanlike manner.

9. Entire Agreement:

This Agreement constitutes a single integrated Contract expressing the entire agreement of CLIENT and PHOTOGRAPHER with respect to the subject matter hereof and supersedes all prior and contemporaneous oral and written agreements and discussions with respect to the subject matter hereof, and, except as specifically set forth herein, there are no other agreements, representations, promises or inducements, written or oral, express or implied, between the parties hereto with respect to the subject matter hereof.

10. Amendment and Waiver:

This Agreement and each provision hereof may be amended, modified, supplemented or waived only by a written document specifically identifying this Agreement and duly executed by each party hereto or the authorized representative of such party. 

11. Venue and Jurisdiction:

This Contract is governed by the laws of the state of Virginia and federal courts in that district.  CLIENT and PHOTOGRAPHER agree to subject themselves to the laws of this state except for as provided in the arbitration clause.  . CLIENT and PHOTOGRAPHER hereby waive the right to object to venue within this state.

12. Severability:

If any part of this Agreement is determined to be void, invalid, inoperative or unenforceable by a court of competent jurisdiction or by any other legally constituted body having jurisdiction to make such determination, such decision shall not affect any other provisions hereof and the remainder of this Agreement shall be effective as though such void, invalid, inoperative or unenforceable provision had not been contained herein.

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